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Hamilton County Board of Education Board Policies

The Hamilton County Department of Education is guided by federal and state law along with local regulations defined by Board Policy. Board policies cover a range of activities including board member duties and expectations, governance. personnel issues, student issues, instruction and finance.

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View the entire Board Policy Document or view/print the individual Board Policies below.

Sub Folder Legal Status and Authority (9 Files)
pdf file 1.100 School Board Legal Status and Authority
pdf file 1.101 Duties and Powers of the Board of Education
pdf file 1.102 Board Members Legal Status
pdf file 1.103 Board Self-Evaluation
pdf file 1.104 Memberships
pdf file 1.105 School Board Legislative Involvement
pdf file 1.106 Duties of Individual Board Members
pdf file 1.107 Code of Ethics
pdf file 1.108 Nepotism
Sub Folder Board Members (6 Files)
pdf file 1.200 Method of Election of Officers
pdf file 1.201 Duties of Officers
pdf file 1.202 Duties of Board Members
pdf file 1.203 New Member Orientation
pdf file 1.204 Board Member Development
pdf file 1.205 Board-Director Relations
Sub Folder Committees/Consultants (3 Files)
pdf file 1.300 Board Committees
pdf file 1.301 Executive Committee
pdf file 1.302 School Attorney
Sub Folder Meetings and Procedures (8 Files)
pdf file 1.400 School Board Meetings
pdf file 1.401 Public Hearings
pdf file 1.402 Notification of Meetings
pdf file 1.403 Agendas
pdf file 1.404 Appearances Before the Board
pdf file 1.405 Rules of Order
pdf file 1.406 Minutes
pdf file 1.407 School Board Records
Sub Folder Community Relations (4 Files)
pdf file 1.500 Board-Community Relations
pdf file 1.501 Visitors to the Schools
pdf file 1.502 Board Meeting News Coverage
pdf file 1.503News Releases, News Conferences and Interviews
Sub Folder Policies and Procedures (2 Files)
pdf file 1.601 Administrative Procedures
pdf file 1.600 Policy Development and Adoption
Sub Folder School District Organization and Planning (3 Files)
pdf file 1.700 School District Goals and Objectives
pdf file 1.701 School District Planning
pdf file 1.705 School Based Decision-making
Sub Folder General School Management (8 Files)
pdf file 1.800 School Calendar
pdf file 1.801 School Day
pdf file 1.8011 Emergency Closings
pdf file 1.802 Section 504 and ADA Grievance Procedures
pdf file 1.803 Tobacco-Free Schools
pdf file 1.804 Drug-Free Workplace
pdf file 1.805 Use of Electronic Mail (e-mail)
pdf file 1.806 Advertising and Distribution of Materials in the Schools
Sub Folder Fiscal Management (2 Files)
pdf file 2.100 Fiscal Management Goals
pdf file 2.101 Duties of School System Employees
Sub Folder Budget (3 Files)
pdf file 2.200 Annual Operating Budget
pdf file 2.201 Line Item Transfer Authority
pdf file 2.300 State and Federal Aid Eligibility Determination
Sub Folder Revenue (7 Files)
pdf file 2.400 Revenues
pdf file 2.4001 Placement of Wireless Transmission Facilities
pdf file 2.401 Gifts and Bequests
pdf file 2.402 Investment Earnings
pdf file 2.403 Personal Property Sales
pdf file 2.500 Deposit of Funds
pdf file 2.600 Bonded Employees
Sub Folder Accounting (4 Files)
pdf file 2.700 Accounting System
pdf file 2.701 Financial Reports and Records
pdf file 2.702 Inventories
pdf file 2.703 Audits
Sub Folder Expenditures and Purchasing (13 Files)
pdf file 2.800 Expenditure of Funds
pdf file 2.801 Petty Cash Accounts
pdf file 2.802 Payroll Procedures
pdf file 2.803 Salary Deductions
pdf file 2.804 Expenses and Reimbursements
pdf file 2.805 Purchasing
pdf file 2.806 Bids and Quotations
pdf file 2.807 Requisitions
pdf file 2.808 Purchase Orders and Contracts
pdf file 2.809 Vendor Relations
pdf file 2.810 Payment Procedures
pdf file 2.900 Student Activity Funds Management
pdf file 2.910 School Support Organization
Sub Folder Support Services (1 Files)
pdf file 3.100 Support Services Goals
Sub Folder Facilities Management (10 Files)
pdf file 3.200 Buildings and Grounds Management
pdf file 3.201 Safety
pdf file 3.202 Emergency Preparedness Plan
pdf file 3.203 Crisis Management
pdf file 3.205 Security
pdf file 3.206 Community Use of School Facilities
pdf file 3.208 Facilities Planning
pdf file 3.209 Estimating Facility Cost
pdf file 3.210 Naming Schools and Facilities
pdf file 3.212 Involvement of Architects
Sub Folder Equipment and Supplies Management (3 Files)
pdf file 3.300 Equipment and Supplies Management
pdf file 3.3001 Use of Cellular Phones
pdf file 3.301 Equipment and Tools Use
Sub Folder Transportation Management (6 Files)
pdf file 3.400 Student Transportation Management
pdf file 3.401 Scheduling and Routing
pdf file 3.402 Special Use of School Vehicles
pdf file 3.403 Traffic and Parking Controls
pdf file 3.404 Private Vehicles
pdf file 3.405 Owner Operator Bus Service
Sub Folder Food Service Management (4 Files)
pdf file 3.500 Food Service Management
pdf file 3.501 Hamilton County Schools Wellness Policy
pdf file 3.502 Offer Versus Serve
pdf file 3.503 Food Employee Health Policy
Sub Folder Insurance Management (1 Files)
pdf file 3.600 Insurance Management
Sub Folder Instructional Program (1 Files)
pdf file 4.100 Instructional Goals
Sub Folder Curriculum Development and Programs (10 Files)
pdf file 4.206 College Credit Programs
pdf file 4.200 Curriculum Development
pdf file 4.201 Basic Program
pdf file 4.202 Exceptional Education
pdf file 4.203 Federal Programs
pdf file 4.204 Career and Technical Programs
pdf file 4.205 Magnet Programs
pdf file 4.207 Supplementary Programs
pdf file 4.210 Credit Recovery
pdf file 4.211 Work Based Learning Program
Sub Folder Extracurricular Programs (4 Files)
pdf file 4.300 Extracurricular Activities
pdf file 4.301 Field Trips and Excursions
pdf file 4.302 Intramural Athletics
pdf file 4.303 School Sponsored Student Publications
Sub Folder Instructional Materials and Services (8 Files)
pdf file 4.407 Audio Video and Digital Recordings
pdf file 4.400 Instructional Resources and Materials
pdf file 4.401 Textbook Selection Distribution and Care
pdf file 4.402 Selection of Instructional Materials
pdf file 4.403 Reconsideration of Instructional
pdf file 4.404 Use of Copyrighted Materials
pdf file 4.405 Employee-Developed Materials
pdf file 4.406 Use of the Internet
Sub Folder Community Instructional Resources (3 Files)
pdf file 4.500 Community Instructional Resources
pdf file 4.501 School Volunteers
pdf file 4.502 Parental Involvement
Sub Folder Academic Information (10 Files)
pdf file 4.600 Academic Information
pdf file 4.601 Grading System
pdf file 4.602 Reporting Student Progress
pdf file 4.603 Drivers License Revocation
pdf file 4.604 Parent Conferences
pdf file 4.605 Lottery Scholarships
pdf file 4.606 Graduation Requirements
pdf file 4.607 Graduation Activities
pdf file 4.608 Class Ranking
pdf file 4.609 Promotion-Retention K-8
Sub Folder Testing and Evaluation (1 Files)
pdf file 4.700 Testing Programs
Sub Folder Controversial Issues and Materials (2 Files)
pdf file 4.800 Controversial Issues
pdf file 4.801 Religion in Curriculum
Folder SECTION V - PERSONNEL (74 Files)
Sub Folder Employment Practices (22 Files)
pdf file 5.100 Goals for Personnel - Human Resources
pdf file 5.101 Creation of Positions and Lines of Authority
pdf file 5.102 Classification and Qualifications
pdf file 5.1021 Military Professionals Serving as JROTC Instructors
pdf file 5.103 Job Descriptions
pdf file 5.104 Equal Opportunity Employment
pdf file 5.1041 American with Disabilities
pdf file 5.105 Recruitment
pdf file 5.106 Application Recommendation Initial Employment
pdf file 5.1061 Criminal Records Check
pdf file 5.1062 Record Tampering
pdf file 5.107 Classified Employees
pdf file 5.108 Supervision
pdf file 5.109 Evaluation
pdf file 5.110 Compensation Guides and Contracts
pdf file 5.113 In-Service and Staff Development Opportunities
pdf file 5.114 Personnel Records
pdf file 5.1141 Teacher Effect Data
pdf file 5.1142 Employee Demographic Changes
pdf file 5.115 Assignment-Transfer
pdf file 5.116 Reductions in Force
pdf file 5.117 Procedure for Granting Tenure
Sub Folder Separation Practices (6 Files)
pdf file 5.200 Suspension-Dismissal of Non-tenured Teachers
pdf file 5.201 Suspension-Dismissal of Tenured Teachers
pdf file 5.202 Suspension-Dismissal of Non-Certified Employees
pdf file 5.203 Nonrenewal
pdf file 5.204 Resignation
pdf file 5.205 Retirement
Sub Folder Employee Leaves (15 Files)
pdf file 5.300 Short Term Leaves of Absence
pdf file 5.3001 Job Abandonment
pdf file 5.301 Religious, Emergency, and Legal Leave
pdf file 5.302 Sick Leave
pdf file 5.3021 Sick Leave Bank
pdf file 5.3022 Bereavement Leave
pdf file 5.303 Personal and Professional Leave
pdf file 5.304 Extended Leaves of Absence for Certificated-Classified Personnel
pdf file 5.305 Family and Medical Leave
pdf file 5.306 Military Leave
pdf file 5.307 Physical Assault Leave
pdf file 5.308 Sabbatical Leave
pdf file 5.309 Legislative Leave
pdf file 5.310 Vacations and Holidays
pdf file 5.311 ON-THE-JOB INJURY
Sub Folder Employee Health Practices (4 Files)
pdf file 5.400 Personnel Health Examinations-Communicable Diseases
pdf file 5.401 Acquired Immune Deficiency
pdf file 5.402 Hepatitis B - HBV
pdf file 5.403 Drug and Alcohol Testing for Employees
Sub Folder Grievances (5 Files)
pdf file 5.500 Employee Complaints
pdf file 5.501 Employee Grievances
pdf file 5.502 Harassment Sexual Harassment and Discrimination
pdf file 5.503 Complaints About School Personnel
pdf file 5.504 Evaluation Appeals
Sub Folder Employee Rights and Responsibilities (10 Files)
pdf file 5.600 Staff Rights and Responsibilities
pdf file 5.6001 Workplace Violence
pdf file 5.601 Conflict of Interest
pdf file 5.602 Time Schedules and Extra Duty
pdf file 5.604 Overtime Pay of Classified Personnel
pdf file 5.605 Staff Gifts and Solicitations
pdf file 5.606 Staff-Community Relations
pdf file 5.607 Non-School Employment
pdf file 5.608 Tutoring for Pay
pdf file 5.609 Reimbursement for Personal Property
Sub Folder Temporary Personnel (3 Files)
pdf file 5.700 Temporary Employees
pdf file 5.701 Substitute Teachers
pdf file 5.702 Student Teachers
Sub Folder Recruitment and Employment of the Director of Schools (4 Files)
pdf file 5.800 Director of Schools
pdf file 5.801 Director of Schools Recruitment and Selection
pdf file 5.802 Qualifications and Duties of the Director of Schools
pdf file 5.803 Evaluation of the Director of Schools
Sub Folder Negotiations (5 Files)
pdf file 5.900 Professional Personnel Negotiations-Legal Status
pdf file 5.901 Scope of Professional Negotiations
pdf file 5.902 Board Negotiating Agent
pdf file 5.903 Director of Schools Role in Negotiations
pdf file 5.904 Bargaining Progress Reporting
Folder SECTION VI - STUDENT (34 Files)
Sub Folder Student (1 Files)
pdf file 6.100 Student Goals
Sub Folder Attendance (8 Files)
pdf file 6.200 Attendance
pdf file 6.201 Compulsory Attendance Ages
pdf file 6.202 Home Schools
pdf file 6.203 School Admissions
pdf file 6.204 Non-Resident Students
pdf file 6.205 Student Assignments
pdf file 6.209 Child Custody Parental Access
pdf file 6.210 Registered Sex Offenders
Sub Folder Behavior and Discipline (7 Files)
pdf file 6.300 Code of Behavior and Discipline
pdf file 6.301 Rights and Responsibilities
pdf file 6.302 Procedural Due Process
pdf file 6.303 Interrogations and Searches
pdf file 6.304 Discrimination-Harassment
pdf file 6.307 Alcohol and Drug Use
pdf file 6.309 Zero Tolerance Offenses
Sub Folder Student Welfare (8 Files)
pdf file 6.401 Student Health Services
pdf file 6.403 Communicable Diseases
pdf file 6.404 Students Surveys, Analyses, and Evaluations
pdf file 6.408 Supervision of Students
pdf file 6.409 Child Abuse and Neglect
pdf file 6.412 Emergency Allergy Response Plan
pdf file 6.413 Prevention and Treatment of Sports Related Concussions
pdf file 6.415 Student Suicide Prevention
Sub Folder Individual Needs Students (5 Files)
pdf file 6.502 Foreign Exchange Students
pdf file 6.503 Homeless Students
pdf file 6.504 Migrant Students
pdf file 6.505 Students in Foster Care
pdf file 6.506 Homebound Guidelines
Sub Folder Student Records (3 Files)
pdf file 6.600 Student Records
pdf file 6.601 Students Records, Annual Notification of Rights
pdf file 6.602 Student Records Inspection & Correction Procedure
Sub Folder Student Activities (2 Files)
pdf file 6.701 Solicitation and Fundraising
pdf file 6.702 Student Clubs and Organizations

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3074 Hickory Valley Road, Chattanooga, TN 37421 | 423-498-7020
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