Hamilton County Department of Education’s dental reimbursement program is a direct pay plan which does not involve an insurance company or third party administrator. Currently there is no charge to eligible active employees and their covered dependents for this benefit. The intent of the program is to help defray the cost of dental services for our employees and their families. To be eligible, an employee must complete the enrollment form electing the dental coverage during the initial enrollment. Employees may also enroll during the open enrollment period.
All dental procedures are covered as long as the service is provided by a licensed dentist. The dental program reimburses 80% of the first $250 of dental expenses and 50% of the next $1,600 of dental expenses up to an annual maximum benefit of $1,000 per fiscal year. The fiscal year runs from July 1st through June 30th of the following year. Each covered member is eligible for $1,000 benefit at the beginning of each fiscal year.
Employees must first pay for the dental services, complete a Dental Reimbursement Request form with proof of payment and submit to the Benefits Department for reimbursement within 180 days of dental service. Claims over 180 days old will not be considered.
Please allow 20 working days from the date your completed Dental Reimbursement Request, with all necessary proofs of payment, is received in our office for checks to be issued.
For questions concerning the Dental Reimbursement Program, please contact Debbie English (Benefits Department) at: (423) 209-8697.
Dental Reimbursement Form (.pdf)