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Vendor Registration

Welcome to the Hamilton County Department of Education vendor registration site.  By completing our application documents, you will enable us to contact you with an invitation to bid in our formal bid process according to the commodity categories you select.  The benefit to you, as a vendor, in registering with us is:

1. the elimination of having to spend your valuable time scouring the legal ads to find business opportunities,
2. having to contact us to request a bid package, and
3. waiting for the invitation to arrive which delays completion and submission of your bid.

Registering as a vendor is not a requirement for doing business with the Hamilton County Department of Education, but it does help to streamline the process.

The vendor registration packet consists of three (3) documents:

Interactive/Fillable Forms

• Vendor Application Cover Letter & Commodity Listing  .pdf --Please be patient while this form is loading.
• Vendor Information Form & Substitute IRS Form W9   .pdf
• Instructions for the Requester of Form W-9 (read-only) .pdf

Instructions:
Please fill out the form(s) online, print the completed form using the "Print Form" button and apply your signature where indicated.  After signing, you may scan and attach the form to an email and send to: doe_purchasing@hcde.org or fax to: (423)209-8401 or (423)209-8486. 

If you prefer to register by filling the form(s) out manually, please print the form(s) below to complete, sign and return.

Static Forms

• Vendor Application Cover Letter & Commodity Listing .pdf
• Vendor Information Form & Substitute IRS Form W9  .pdf
• Instructions for the Requester of Form W-9 (read-only) .pdf

Our contact information is below including email address and fax numbers.

If you have any questions about the vendor registration process, please contact our offices at 423-209-8545.

Thank you for your interest in doing business with us.