Destruction of Records Notice
9/7/2011
Hamilton County Department of Education
Exceptional Education Office
Destruction of Records Notice
Attention Parents/Guardians, Former Eligible (Adult) Students:
Special Education records which have been collected by the Hamilton County Department of Education (HCDE) related to the identification, evaluation, educational placement, or the provision of Special Education services in the district, must be maintained under state and federal guidelines for a period of three years after Special Education services have ended for the student. Special Education services end when the student is no longer eligible for services, graduates, completes his or her educational program at age 22, or moves out of the district.
This notification is to inform parents/guardians and former students of HCDE’s intent to destroy the Special Education records of students who are no longer receiving Special Education services as of the end of the 2010-2011 school year or prior years. These records will be destroyed in accordance with state guidelines unless the parent/guardian or eligible (adult) student notifies the school district otherwise. No response to this public notice will be viewed as consent to destroy the records.
After three years, the records are no longer useful to the district, but they may be useful to the parent/guardian or former student in applying for Social Security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records in writing or in person at the last school of attendance.
Requests for copies must be received by December 2, 2011 at the last school of attendance. For more information:
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Hamilton County Department of Education, Special Education 3074 Hickory Valley Road Chattanooga, TN 37421 423-209-8450